Time Tracking Reports

Time tracking reports aggregate logged time across projects, members, and date ranges. Use reports to generate client invoices, analyze team workload, compare estimated vs. actual effort, and identify patterns that improve planning accuracy.

Accessing reports

1. Go to Analytics > Time Tracking in the workspace sidebar.
2. Select Reports.
3. Configure the report parameters.
4. Click Generate.

Report types

Report by project

Shows total time logged per project within a date range.

Column	Description
Project	Project name
Total time	Sum of all time logs
Billable time	Sum of billable time logs
Non-billable time	Sum of non-billable time logs
Billable amount	Billable time multiplied by the applicable rate
Members	Number of members who logged time
Work items	Number of work items with time logged

Use this report for project-level budgeting and cost tracking.

Report by member

Shows total time logged per team member within a date range.

Column	Description
Member	Member name
Total time	Sum of all time logs
Billable time	Sum of billable entries
Non-billable time	Sum of non-billable entries
Projects	Number of projects worked on
Work items	Number of work items with time logged
Average per day	Total time divided by working days in the range

Use this report for workload analysis and capacity planning.

Report by date

Shows total time logged per day or week within a date range.

Column	Description
Date (or week)	The time period
Total time	Sum of all time logs for that period
Billable time	Sum of billable entries
Members active	Number of members who logged time
Work items touched	Number of work items with time logged

Use this report to spot trends in team activity.

Report by work item

Shows time logged per individual work item.

Column	Description
Work item	Title and identifier
Project	Parent project
Estimated time	Estimate value
Logged time	Total time logged
Variance	Estimated minus logged (positive = under, negative = over)
Billable time	Billable portion
Contributors	Members who logged time

Use this report to compare estimates vs. actuals and identify items that took longer than expected.

Report filters

All report types support these filters:

Filter	Options
Date range	Last 7 days, last 30 days, last 90 days, this month, last month, custom
Project	One or more projects
Member	One or more members
Billable status	All, billable only, non-billable only
Label	One or more labels
State	One or more states
Cycle	A specific cycle
Module	A specific module

TIP

Combine the "project" and "billable only" filters to generate a client billing report for a specific project.

Report charts

Each report includes visual charts:

Time by project (bar chart)

A horizontal bar chart showing total time per project. Bars are color-coded: billable in one color, non-billable in another.

Time by member (bar chart)

A horizontal bar chart showing total time per member, useful for comparing workload distribution.

Time over date (line chart)

A line chart showing daily or weekly time logged over the selected date range. The line shows overall trends -- rising, falling, or steady.

Estimated vs. actual (scatter plot)

Available in the "by work item" report. Each dot represents a work item plotted with estimated time on the X-axis and actual time on the Y-axis. Items on the diagonal took exactly as long as estimated. Items above the line took longer; items below took less.

Billable breakdown (pie chart)

A pie chart showing the proportion of billable vs. non-billable time.

Exporting time data

Export as CSV

1. Generate a report.
2. Click Export CSV.
3. The file downloads with one row per time log entry.

CSV columns:

Column	Description
Date	Date the work was performed
Member	Who logged the time
Project	Project name
Work item	Work item identifier and title
Duration (hours)	Time logged in decimal hours
Description	Time log description
Billable	Yes or No
Rate	Applicable hourly rate
Amount	Duration multiplied by rate

Export as Excel

Click Export Excel for a formatted spreadsheet with:

• Summary sheet (totals by project and member)
• Detail sheet (individual time log entries)
• Chart sheet (embedded charts)

Export as PDF

Click Export PDF for a print-ready report suitable for sharing with clients or management.

Use cases

Client billing

1. Filter by project and billable status ("Billable only").
2. Set the date range to the billing period.
3. Generate the "by work item" report.
4. Export as PDF or Excel.
5. Attach to the client invoice.

The exported report includes work item descriptions, hours, rates, and amounts -- everything needed for a transparent invoice.

Workload analysis

1. Generate the "by member" report for the last 30 days.
2. Review the "Average per day" column.
3. Members consistently logging more than 8 hours/day may be overloaded.
4. Members logging significantly less may have capacity for additional work.

WARNING

Low logged hours do not necessarily mean low productivity. Some roles (management, design) may not log all their time. Use time data as one input, not the sole measure.

Sprint retrospective

1. Filter by cycle.
2. Generate the "by work item" report.
3. Review the "Variance" column.
4. Discuss items with large variances in the retrospective -- what caused the estimate to be off?

Estimation improvement

1. Generate the "by work item" report for the last 90 days.
2. Export as CSV.
3. Calculate the average ratio of actual/estimated time.
4. Use this ratio as a correction factor for future estimates.

Scheduled reports

Set up recurring time reports delivered via email:

1. Go to Analytics > Time Tracking > Reports > Scheduled.
2. Click Create Schedule.
3. Configure:

Setting	Description
Report type	By project, by member, by date, or by work item
Filters	Date range, project, member, billable status
Format	CSV, Excel, or PDF
Frequency	Weekly (every Monday) or monthly (1st of month)
Recipients	Email addresses

4. Click Save.

Permissions

Role	Can view own logs	Can view reports	Can export	Can schedule
Owner	Yes	Yes (all data)	Yes	Yes
Admin	Yes	Yes (all data)	Yes	Yes
Member	Yes	Yes (own data + project data)	Yes	No
Guest	No	No	No	No

Related pages

• Time tracking overview
• Analytics overview
• Dashboards
• Export data