Project Positions

Positions represent the staffing requirements for a project. Each position defines a role that needs to be filled — including what expertise is required, how many people are needed, and what priority the hiring or assignment carries.

Position properties

Property	Required	Description
Title	Yes	A descriptive name for the position (e.g., "Senior Frontend Developer", "QA Lead")
Head Count	Yes	Number of people needed for this position (default: 1)
Expertise Category	No	The expertise area required (from the Expertise Catalog)
Minimum Level	No	The minimum seniority level required
Priority	No	How urgently this position needs to be filled
Status	Auto	Calculated based on fill rate
Description	No	Additional context about the role, responsibilities, or requirements

Position status

Position status is automatically calculated based on how many assignments exist relative to the head count:

Status	Condition	Visual Indicator
Open	No members assigned	Red
Partially Filled	Some members assigned, but below head count	Yellow/Warning
Filled	Assigned count equals or exceeds head count	Green/Success
On Hold	Manually set by the project manager	Gray
Closed	Position is no longer needed	Gray

Position priority

Priority	Use Case
Critical	Blocking project progress; must be filled immediately
High	Important for upcoming milestones
Medium	Needed but not blocking
Low	Nice to have; can wait

Create a position

1. Navigate to Project Settings → Staffing.
2. On the Positions tab, click Add Position.
3. Fill in the position details (title, head count, expertise category, minimum level, priority).
4. Click Create.

The position appears in the list with its current status and fill rate.

Edit a position

1. On the Positions tab, click the position you want to edit.
2. Update the fields as needed.
3. Click Save.

Delete a position

1. Click the trash icon next to the position.
2. Confirm the deletion.

WARNING

Deleting a position will unlink it from any work items that reference it. The work items themselves are not deleted, but their position field will be cleared.

Position and work item linking

Positions can be linked to work items. When a position is linked to work items and a member is assigned to that position, all linked unassigned work items are automatically assigned to that member. See Issue Integration for details.

Viewing positions

Project Settings → Staffing

The primary management interface. Shows all positions with:

• Title, status badge, priority indicator
• Fill rate (e.g., "2/3 filled")
• Assigned members with avatars
• Expertise category color dot
• Expand to see assignment details and workload

Workspace Settings → Staffing → Overview

A cross-project summary table showing:

• Project name
• Total positions
• Open, filled, partially filled, and on-hold counts

Workspace Settings → Staffing → Vacancies

A filtered view showing only positions that need to be filled (open or partially filled), sorted by priority.

Related pages

• Position Assignments — Assign members to positions
• Staffing Dashboard — Cross-project staffing overview
• Issue Integration — Link positions to work items
• Expertise Catalog — Define required expertise