Time Tracking

Time tracking in SetGet lets you record how much time is spent on each work item. Use the built-in timer for real-time tracking or log time manually after the fact. Time data feeds into reports and dashboards, helping teams understand workload, estimate future work more accurately, and bill clients for hours worked.

Why track time?

Goal	How time tracking helps
Accurate estimation	Compare estimated vs. actual time to improve future estimates
Client billing	Track billable hours for invoicing
Workload visibility	See how time is distributed across team members
Process improvement	Identify tasks that consistently take longer than expected
Project budgeting	Monitor time spent vs. budget for projects

Enabling time tracking

Time tracking is enabled per project:

1. Go to Project Settings > Features.
2. Toggle Time Tracking on.
3. Click Save.

Once enabled, the time tracking widget appears on every work item in the project.

The timer widget

The timer widget is a stopwatch built into the work item detail panel.

Starting the timer

1. Open a work item.
2. Click the Start Timer button (play icon) in the time tracking section.
3. The timer starts counting.
4. Work on the task.
5. Click Stop to pause or end the timer.
6. A time log entry is created with the elapsed duration.

Timer behavior

Feature	Description
Persistent	The timer continues running even if you navigate away or close the tab
Single active timer	Only one timer can run at a time across all work items
Auto-switch	Starting a timer on a new work item stops the previous timer and saves its log
Minimum duration	Time logs shorter than 1 minute are discarded
Timer indicator	An active timer icon appears in the sidebar showing the running work item

TIP

Use the sidebar timer indicator to keep track of which work item you are currently timing, especially when switching between tasks.

Editing a timer-created log

After stopping the timer, you can edit the log entry:

1. In the time tracking section, find the new log entry.
2. Click Edit.
3. Adjust the duration, date, or description.
4. Toggle billable/non-billable.
5. Click Save.

Manual time entry

Log time after the work is done:

1. Open a work item.
2. In the time tracking section, click Log Time.
3. Fill in the fields:

Field	Required	Description
Duration	Yes	Time spent (hours and minutes, e.g., "2h 30m")
Date	Yes	The date the work was performed (defaults to today)
Description	No	What was done during this time
Billable	No	Whether this time is billable (defaults to project setting)

4. Click Save.

Duration formats

SetGet accepts multiple duration formats:

Input	Interpreted as
2h 30m	2 hours 30 minutes
2.5h	2 hours 30 minutes
2:30	2 hours 30 minutes
150m	2 hours 30 minutes
30m	30 minutes
0.5h	30 minutes

Time log table

Every work item has a time log table showing all logged entries:

Column	Description
Member	Who logged the time
Duration	Time spent
Date	When the work was performed
Description	What was done
Billable	Whether the entry is billable
Logged at	When the entry was recorded

Sorting and filtering

• Sort by date, duration, or member.
• Filter by member to see only your own logs or a specific colleague's logs.

Editing and deleting time logs

Edit a log

1. Find the log entry in the time log table.
2. Click Edit (pencil icon).
3. Modify the fields.
4. Click Save.

Delete a log

1. Find the log entry.
2. Click Delete (trash icon).
3. Confirm.

WARNING

Only the member who created the log or a project admin can edit or delete time logs. This prevents accidental modification of other members' records.

Billable vs. non-billable

Each time log can be marked as billable or non-billable:

Type	Description	Example
Billable	Time that will be invoiced to a client	Client feature development
Non-billable	Internal time not charged to a client	Team meetings, internal tooling

Default billable setting

Configure the default per project:

1. Go to Project Settings > Time Tracking.
2. Set Default Billable to On or Off.
3. New time logs inherit this default. Members can override per entry.

Billable rates

Set hourly rates for billing calculations:

Setting	Scope	Description
Workspace rate	All projects	Default hourly rate for the workspace
Project rate	Per project	Overrides the workspace rate
Member rate	Per member	Overrides the project rate for a specific member

Rates are used in time tracking reports to calculate costs and billing amounts.

Time summaries

Work item summary

Each work item shows a time summary:

Metric	Description
Total time logged	Sum of all time log durations
Estimated time	The estimate value (if set)
Remaining	Estimated minus logged (if estimate is set)
Billable total	Sum of billable time logs
Non-billable total	Sum of non-billable time logs

Project summary

At the project level, the time tracking summary shows:

Metric	Description
Total time this week	All time logged in the current week
Total time this month	All time logged in the current month
Top contributors	Members who logged the most time
Billable ratio	Percentage of time that is billable

Permissions

Role	Can log own time	Can view others' logs	Can edit others' logs	Can configure
Owner	Yes	Yes	Yes	Yes
Admin	Yes	Yes	Yes	Yes
Member	Yes	Yes (same project)	No	No
Guest	No	No	No	No

Best practices

• Log time daily -- it is easier to remember what you did today than to reconstruct a week later.
• Use the timer -- for focused work, the timer provides the most accurate tracking.
• Add descriptions -- brief notes like "code review" or "bug investigation" make reports more useful.
• Set estimates -- comparing estimated vs. actual time improves future planning.
• Review weekly -- check the project summary weekly to catch logging gaps early.

Related pages

• Time tracking reports
• Analytics overview
• Dashboards
• Work items