Is Akislari ve Onaylar
Workflows extend SetGet automations beyond simple trigger-action rules. A workflow is a multi-step process where work items move through defined stages, with optional approval gates that require human review before proceeding. Workflows are ideal for processes that cannot be fully automated — where human judgment is needed at key decision points.
Is akisi nedir?
A workflow consists of:
- Stages — A sequence of steps that a work item or process must pass through.
- Approval gates — Points in the sequence where a designated approver must review and approve before the item advances.
- Actions — Automated steps that execute when an item enters or exits a stage.
- Notifications — Alerts sent to relevant people at each stage.
Unlike simple automation rules that fire once on a single trigger, workflows model an entire process lifecycle from start to finish.
Is akisi asamalari
A workflow is built from ordered stages. Each stage represents a phase in the process.
Asama ozellikleri
| Property | Description |
|---|---|
| Name | Display name of the stage (e.g., "Technical Review") |
| Type | Automatic or Approval |
| Assignee/Approver | Who is responsible for this stage |
| Duration limit | Optional maximum time an item can spend in this stage |
| Entry actions | Actions that execute when an item enters the stage |
| Exit actions | Actions that execute when an item leaves the stage |
Asama turleri
Otomatik asamalar
Automatic stages do not require human intervention. When an item enters an automatic stage, the entry actions execute immediately, and the item advances to the next stage once exit conditions are met.
Example: An automatic "Notify Stakeholders" stage that sends a notification and then moves the item forward.
Onay asamalari
Approval stages pause the workflow until a designated approver takes action. The approver can:
- Approve — The item advances to the next stage.
- Reject — The item is sent back to a previous stage or marked as rejected.
- Request changes — The item is returned to the submitter with comments.
Example: A "Manager Approval" stage where the engineering lead must approve before a release proceeds.
Onay asamalari
Approval gates are the core differentiator between workflows and simple rules. They introduce human decision points into an otherwise automated process.
Onay asamalari nasil calisir
- An item reaches an approval stage in the workflow.
- The designated approver receives a notification.
- The item's status shows "Awaiting Approval" with the approver's name.
- The approver reviews the item and any attached context (comments, linked items, documents).
- The approver selects Approve, Reject, or Request Changes.
- The workflow proceeds based on the decision.
Onay karar sonuclari
| Decision | Result |
|---|---|
| Approve | Item advances to the next stage in the workflow |
| Reject | Item moves to a designated rejection stage or is marked closed |
| Request changes | Item returns to the previous stage with reviewer comments |
Birden fazla onaylayan
For stages that require consensus or multiple sign-offs, you can configure:
| Mode | Behavior |
|---|---|
| Any one | Any single approver can approve or reject |
| All required | Every listed approver must approve before the item advances |
| Majority | More than half of the approvers must approve |
TIP
Use "All required" mode for critical decisions like production releases. Use "Any one" mode for lighter reviews where any team lead can sign off.
Is akisi durumu takibi
Every item in a workflow has a visible workflow status that shows where it currently is in the process.
Durum gostergeleri
| Indicator | Meaning |
|---|---|
| In Stage: [name] | The item is currently in the named stage |
| Awaiting Approval | The item is paused at an approval gate |
| Approved | The item has been approved at the current stage |
| Rejected | The item was rejected and the workflow is halted |
| Changes Requested | The item was returned for revisions |
| Completed | The item has passed through all workflow stages |
| Timed Out | The item exceeded the duration limit at a stage |
Arayuzde takip
Workflow status is visible in several places:
- Work item detail — A workflow progress bar shows the current stage.
- List and board views — Workflow status appears as a badge on the item.
- Workflow dashboard — A dedicated view showing all items currently in any workflow, grouped by stage.
Is akisi bildirimleri
Workflows generate notifications at key points to keep everyone informed:
| Event | Who is notified |
|---|---|
| Item enters a new stage | Stage assignee or approver |
| Approval requested | Designated approver(s) |
| Item approved | Item creator, item assignee |
| Item rejected | Item creator, item assignee |
| Changes requested | Item creator, item assignee |
| Duration limit approaching | Stage assignee, workflow admin |
| Duration limit exceeded | Stage assignee, workflow admin, item creator |
| Workflow completed | Item creator, all stage assignees |
WARNING
Notification delivery depends on each member's notification preferences. Ensure approvers have not muted the relevant notification channels, or they may miss approval requests.
Is akisi olusturma
Step 1: Open workflow settings
- Navigate to your project.
- Go to Settings > Automations > Workflows.
- Click Create Workflow.
Step 2: Define the stages
Add stages in order. Her stage, configure:
- Name — A clear name for the stage.
- Type — Automatic or Approval.
- Assignee/Approver — Who handles this stage.
- Duration limit — Optional time limit.
- Entry actions — Actions to run when an item enters (e.g., add label, send notification).
- Exit actions — Actions to run when an item leaves (e.g., remove label, update state).
Step 3: Configure transitions
Define how items move between stages:
- Happy path — The default forward progression through all stages.
- Rejection path — Where rejected items go (back to a specific stage or out of the workflow).
- Revision path — Where items go when changes are requested.
Step 4: Set entry criteria
Define what triggers an item to enter the workflow:
- A specific state change
- A specific label being added
- Manual enrollment by a team member
Step 5: Activate the workflow
Toggle the workflow to Active. Items matching the entry criteria will begin moving through the stages.
Kullanim senaryolari
Surum onayi
A workflow for approving production releases:
| Stage | Type | Assignee | Actions |
|---|---|---|---|
| 1. Code Complete | Automatic | Developer | Add "release-candidate" label |
| 2. QA Review | Approval | QA Lead | Assign to QA, notify QA channel |
| 3. Security Review | Approval | Security Lead | Notify security team |
| 4. PM Sign-off | Approval | Product Manager | Notify PM with release notes |
| 5. Deploy | Automatic | DevOps | Change state to "Released", notify all |
Tasarim incelemesi
A workflow for design deliverables:
| Stage | Type | Assignee | Actions |
|---|---|---|---|
| 1. Design Draft | Automatic | Designer | Add "in-design" label |
| 2. Peer Review | Approval | Design Lead | Request feedback from design team |
| 3. Stakeholder Review | Approval | Product Manager | Share mockups with stakeholders |
| 4. Approved | Automatic | Designer | Change state to "Ready for Dev" |
Icerik yayinlama
A workflow for blog posts, documentation, or marketing content:
| Stage | Type | Assignee | Actions |
|---|---|---|---|
| 1. Draft | Automatic | Writer | Add "draft" label |
| 2. Editorial Review | Approval | Editor | Assign to editor, notify |
| 3. Legal Review | Approval | Legal team | Notify legal, add "pending-legal" |
| 4. Final Approval | Approval | Content Lead | Final sign-off before publishing |
| 5. Published | Automatic | Writer | Remove draft label, notify team |
Is akislarini yonetme
Is akisi duzenleme
You can modify a workflow's stages, approvers, and actions at any time. Changes apply to new items entering the workflow. Items already in progress continue with the configuration that was active when they entered.
Is akisini duraklatma
Pause a workflow to temporarily stop new items from entering. Items already in the workflow continue through their remaining stages.
Is akisini arsivleme
Archive a workflow when it is no longer needed. Archived workflows are hidden from the active list but can be restored.
En iyi uygulamalar
- Keep workflows short — Aim for 3-5 stages. Long workflows with many gates slow down delivery.
- Set duration limits — Prevent items from getting stuck at approval stages by setting reasonable time limits.
- Assign backup approvers — Use "Any one" mode with multiple approvers so that absences do not block the process.
- Use entry actions for context — Add comments or labels at each stage so anyone viewing the item understands where it is and why.
- Monitor the workflow dashboard — Regularly check for items stuck at approval gates.
Ilgili sayfalar
- Automations Overview — Introduction to the automation system
- Automation Rules — Simple trigger-action rules
- Automation Templates — Pre-built automation configurations
- Execution History — Monitor and debug automation runs
- Work Items — The entities that flow through workflows