Workspace Management
The Workspace Management page in the Admin Panel gives instance administrators visibility and control over every workspace on the SetGet instance. You can list workspaces, view their details, suspend or resume them, transfer ownership, and delete workspaces when necessary.
Navigate to Admin Panel > Workspaces or go directly to /backoffice/workspaces.
Workspace list
The workspace list displays all workspaces on the instance in a searchable, sortable table.
| Column | Description | Sortable |
|---|---|---|
| Name | Workspace display name | Yes |
| Slug | URL-safe identifier | Yes |
| Owner | Workspace owner (display name and email) | Yes |
| Members | Number of workspace members | Yes |
| Projects | Number of projects in the workspace | Yes |
| Storage | Total storage used by the workspace | Yes |
| Status | Active or Suspended | Yes |
| Created | Workspace creation date | Yes |
Searching workspaces
Use the search bar to find workspaces by:
- Workspace name (partial match)
- Workspace slug (partial match)
- Owner email (partial match)
Filtering workspaces
| Filter | Options |
|---|---|
| Status | All, Active, Suspended |
| Created date | Date range picker |
| Member count | Minimum and maximum member count |
| Storage usage | Above or below a threshold |
Workspace details
Click on any workspace in the list to view its detail page.
Overview
| Field | Description |
|---|---|
| Name | Workspace display name |
| Slug | URL slug (used in URLs: /workspace-slug/) |
| Description | Workspace description |
| Owner | Current workspace owner |
| Created | Creation timestamp |
| Status | Active or Suspended |
| Logo | Workspace logo image |
Members
A table of all workspace members:
| Column | Description |
|---|---|
| User | Member name and email |
| Role | Owner, Admin, Member, or Guest |
| Joined | Date joined the workspace |
| Last Active | Most recent activity in this workspace |
Projects
A summary of all projects within the workspace:
| Column | Description |
|---|---|
| Project | Project name and identifier |
| Lead | Project lead |
| Members | Number of project members |
| Work Items | Total work items in the project |
| Created | Project creation date |
Storage usage
A breakdown of storage consumed by the workspace:
| Category | Description |
|---|---|
| Total usage | Combined size of all files |
| Attachments | Files attached to work items |
| Page assets | Images and files in pages |
| Profile images | Member avatars uploaded in this workspace context |
| Exports | Generated export files |
| Largest files | Top 5 largest files with sizes |
Activity summary
| Metric | Description |
|---|---|
| Work items created (30 days) | Number of issues created in the last 30 days |
| Active members (7 days) | Members who performed actions in the last 7 days |
| Comments (30 days) | Comments posted in the last 30 days |
| Pages (30 days) | Pages created or edited in the last 30 days |
Suspend workspace
Suspending a workspace prevents all members from accessing it while preserving all data.
- Open the workspace detail page.
- Click Suspend Workspace.
- Optionally enter a reason for suspension.
- Confirm the action.
Effects of suspension:
| Aspect | Behavior |
|---|---|
| Member access | All members see a "Workspace suspended" message |
| API access | All API requests scoped to this workspace return 403 |
| Data | Fully preserved — nothing is deleted |
| Notifications | Stopped for this workspace |
| Integrations | Webhooks and integrations paused |
| Search | Workspace content excluded from search results |
TIP
Suspension is useful for policy violations, billing issues, or temporary organizational changes. It provides a reversible way to restrict access without losing any data.
Resume workspace
To restore a suspended workspace:
- Open the workspace detail page.
- Click Resume Workspace.
- Confirm the action.
All members immediately regain access. Notifications and integrations resume.
Transfer workspace ownership
Transfer ownership of a workspace from one user to another.
- Open the workspace detail page.
- Click Transfer Ownership.
- Search for and select the new owner by email or name.
- Confirm the transfer.
Requirements and effects:
| Requirement | Details |
|---|---|
| New owner | Must be an existing member of the workspace |
| Previous owner | Remains as a workspace Admin after transfer |
| Billing | If applicable, billing responsibility transfers to the new owner |
| Permissions | New owner receives the Owner role; no other roles change |
WARNING
Ownership transfer is a significant action. The new owner gains full control over the workspace, including the ability to delete it, remove members, and change all settings. Verify the intended recipient before confirming.
Delete workspace
Deleting a workspace permanently removes it and all its data. This action is irreversible.
- Open the workspace detail page.
- Click Delete Workspace.
- Review the data that will be deleted.
- Type the workspace slug to confirm.
- Click Permanently Delete.
Data deleted:
| Data type | Action |
|---|---|
| Projects | All projects and their configuration |
| Work items | All issues, comments, and activity |
| Pages | All wiki/documentation pages |
| Cycles | All cycle records |
| Modules | All module records |
| Views | All saved views |
| Chat channels | All channels and messages |
| Labels | All workspace labels |
| Automations | All automation rules |
| File uploads | All files deleted from storage |
| Memberships | All member associations removed |
| Integrations | All integration configurations |
WARNING
Workspace deletion permanently destroys all data. Consider suspending the workspace first and allowing a review period before deletion. If the deletion is for compliance reasons, see GDPR / KVKK for proper data handling procedures.
Workspace limits
Instance administrators can set limits that apply to all workspaces or specific workspaces:
| Limit | Description | Default |
|---|---|---|
| Max members per workspace | Maximum number of members | Unlimited |
| Max projects per workspace | Maximum number of projects | Unlimited |
| Max storage per workspace | Maximum storage usage | Unlimited |
| Max workspaces per user | Maximum workspaces a user can own | Unlimited |
Export workspace list
Export the workspace list as CSV for reporting:
- Click Export at the top of the workspace list.
- Choose columns to include.
- Click Download CSV.
Related pages
- Admin Panel Overview — Navigate the Admin Panel
- User Management — Manage user accounts and memberships
- Storage Configuration — Instance-wide storage settings
- GDPR / KVKK — Data deletion for compliance
- Audit Logs — Track workspace management actions